Has lack of organization trapped you in a maze of files?
Recently, an industry-leading transportation company realized that while file sharing was essential to their day-to-day operations, they had outgrown the techniques they were currently using. Not only did 25 million files exist across more than 30 file servers (requiring more than 7 TB worth of disk storage), but folders and files were incredibly unorganized. Without a proper search solution, users were simply unable to find the information they needed when they needed it the most. Governance was difficult, to say the least, because consistent enforcement was largely impossible. Record retention policies could not be supported, increasing liability and risk. User management was centralized, which often led to bottlenecks and removing management from those who needed to be closest to information. Without a plan in place, the client was unsure where to even begin fixing these problems.
Assess what's needed to find the way forward
Pariveda was able to partner with the client and create a SharePoint Implementation Roadmap, performing due diligence before moving forward with an implementation. We assessed the environment and culture to better understand what we were dealing with by interviewing department stakeholders and analyzing existing file shares. Based on this assessment, we were able to properly develop our Implementation Roadmap that included High Level Logical Design, Infrastructure Requirements, Migration Strategy, Software Requirements (including 3rd party tools required), a Phased Implementation Plan and Governance recommendations.
Implementation simplifies file sharing
At the end of the project, our client was able to use our roadmap to approach their implementation based on a much deeper and more organic level of understanding and awareness. Key stakeholders now have a common understanding of both the challenges and the benefits of file sharing. Additionally, resources and budgets were appropriately adjusted to accommodate both the needs of today and to leave room for evolution as those needs grow and evolve tomorrow.